HEC ANNUAL HVAC SERVICE Annual Guestroom HVAC Cleaning & Restoration Plan Put guestroom HVAC cleaning on a dependable annual schedule. HEC coordinates the program and HMC field crews service the covered equipment, with clear documentation for your engineering team. THE ANNUAL PROGRAM A planned cleaning visit for covered units We build the scope around your PTACs, VTACs, fan-coil units, property conditions, and room-access schedule. The signed proposal identifies the covered units and the work included for each equipment type. 01 / Assess Confirm the unit inventory, equipment condition, access needs, and service schedule before work begins. 02 / Clean At one scheduled annual visit, clean accessible coils, supply fans or blowers, drain pans, cabinets, and internal surfaces as appropriate for each covered unit. 03 / Document Check accessible drainage and basic operation after service. Provide a serviced-unit record, observed deficiencies, and repair or replacement recommendations. PRICING BUILT FOR YOUR PROPERTY Choose the annual commitment that fits There is no universal per-room or per-unit price. We quote the annual covered-unit cleaning scope after reviewing equipment type and count, condition, access, location, and travel. Your proposal shows the one-year baseline and the price for each year of any multiyear agreement. FLEXIBLE START 1 year Custom quoted rate One annual cleaning cycle at the property-specific price in your proposal. PREFERRED PRICING 2 years 10% savings Off scheduled covered-unit cleaning services for a two-year commitment. BEST LONG-TERM VALUE 3 years 15% savings Off scheduled covered-unit cleaning services for a three-year commitment. What your proposal will spell out HEC will identify the covered equipment, annual scope, access schedule, service documentation, travel and lodging, and exact price for every contract year. Multiyear discounts apply to scheduled covered-unit cleaning services. Changes to equipment count or scope are reviewed and priced in writing. Initial heavy restoration of severely fouled or damaged units, replacement filters and parts, repairs, drain treatment, fragrance application, expanded testing, emergency calls, additional visits, inaccessible components, and work outside the agreed scope are quoted separately unless expressly included. Return visits due to unavailable rooms may involve an additional charge. Cleaning does not guarantee a specific energy saving or equipment life. Request an Annual Cleaning Proposal
